Privacy Notice

Last updated: 17 May 2018

This website is published by PEI Media Group Ltd [“PEI”, “we”, “our” and “us”]. PEI is registered in England no. 6135779 and is also registered with the UK’s Information Commission as a Data Controller (registration no. Z1135110) in accordance with applicable data protection laws.

This privacy notice relates to all individuals [“users”, “you” and “your”] who visit, register, or have registered on their behalf, their details [“data”] on any of the websites built and maintained by us [“site” and “sites”]. PEI respects the privacy rights of our users and is strongly committed to protecting the privacy of our users. This privacy notice describes how we collect and make use of your data and the cookies we use on our sites. You can stop being a user at any time by emailing us at: info@peimedia.com, whereupon all benefits and privileges available to you as a user will cease also.

This privacy notice also describes your data protection rights, including a right to object to some of the processing which we carry out or where we rely on consent, how to withdraw that consent. More information about your rights, and how to exercise them, is set out in the “Your Rights” section.

If you have any requests concerning your personal information or any queries regarding these practices, please contact us by e-mail at info@peimedia.com.

Personal data we collect or receive about you
We collect and process personal data about you when you interact with us or make use of our services.  This includes:

  • your name, username and password,
  • your age/date of birth, your business address, email address and phone number;
  • your payment details, including billing and credit card details, where you subscribe to our services or buy products from us;
  • your marketing preferences, including any consents you have given us; and
  • information related to the browser or device you use to access our site such as Internet Protocol (IP) addresses, date and time that you visited the site, the type of Internet browser and computer operating system, referral source, length of visit, page views and website navigation paths.

Uses made of your information and legal basis for processing
We process your personal data for the following purposes:

  • To fulfil a contract, or take steps linked to a contract, this includes:
    • To communicate with you
    • To take payments and provide you with requested services
  • To conduct our business and pursue our legitimate interests, in particular:
    • To allow us to develop and improve the site and to protect our content.
    • To personalize our site, products or services for you
    • If you provide a credit or debit card as payment, we also use third parties to check the validity of the sort code, account number and card number you submit in order to prevent fraud (see data sharing below)
    • To allow us to ensure a user’s continued access to the site
    • To provide any sponsors and advertisers of PEI with information about our user base and site usage patterns
  • Where you give consent
    • To notify you of new products, promotions and services from PEI
    • To place certain types of cookies and similar technologies
    • On other occasions where we ask you for consent, we will use the data for the purpose which we explain at that time
  • For purposes which are required by law
    • In response to requests by government or law enforcement authorities conducting an investigation.

Who will we share this data with?

We may share your personal data with our affiliates, third party service providers, in a case of change in control or with government authorities as described below:

Service providers:

Your data may be shared with third parties service providers who will process it on our behalf for the purposes identified above.  Such third parties include providers of  [website hosting, maintenance, research and analytics solutions, advertisement display functions, related analytics for our sites and identity checking payment solutions]. We are sharing your data with them for various reasons including to allow them to help improve our services, to conduct analytics services or to send you advertising messages (with your consent) on our behalf.

Sale, Merger or Change in control:

In the event PEI goes through a business transition, such as a merger, being acquired by another company, or selling a portion of its assets, users’ personal information will, in most instances, be part of the assets transferred. Therefore, it may be disclosed to our advisers, any prospective purchaser’s adviser and will be passed to the new owners of the business and with designated service providers. PEI may share with other third parties’ information about our site users, such as your use of this site or other websites, and the services provided on this site or other websites, but only on an anonymous and aggregate basis.

Subsidiaries:

We share the information we collect from and about you with the following subsidiaries:

  • PEI Media (Hong Kong)
  • PEI Media Inc (New York, United States)

This list is subject to change from time to time and you should periodically check the site for changes. Our subsidiaries and its employees will use your information, as described in this privacy notice in order to enable you to access our services.

Sponsors and exhibitors:

When you attend one of our events or conferences, we share your details with certain Sponsors and Exhibitors as permitted by law.

Government authorities:
Personal data may be shared with government authorities and/or law enforcement officials if required for the purposes above, if mandated by law or if required for the legal protection of our legitimate interests in compliance with applicable laws.

Please note that If you make use of certain features of this site (e.g. sharing news stories of interest) any information you or others voluntarily disclose through use of these features, becomes available to the public and/or other users whom you have designated. If you choose to provide access to designated individuals, please be aware that any information you post will be visible to such individuals for their use. PEI is not responsible for the information that you or others choose to disclose publicly on this site, and neither PEI’s nor others’ use of such information is subject to this privacy notice.

Transfer of data
In order for us to enable you to access our services the information you provide us or that we collect may be transferred or accessed by entities outside of the EEA including in the following countries:

  • PEI Media (Hong Kong)
  • PEI Media Inc (New York, United States)
  • Ascentrik (Marketing Services) India

Where your personal data is transferred outside of the EEA and Switzerland, and where this is to an affiliate or service provider in a country which is not subject to an adequacy decision by the EU Commission, we will take steps to ensure your personal information is adequately protected either by EU Commission approved Standard Contractual Clauses, an appropriate Privacy Shield certification in the case of transfers to the US or other solutions. A copy of the relevant mechanism can be obtained for your review on request by using the contact details in the Your Rights section.

Cookies and similar technologies
For our full Cookie Notice, click here.

Links to third-party websites
Websites of partners of PEI and other websites you may access via the site, including social networking websites, have different privacy policies and are not subject to this privacy notice. We recommend that users read the privacy statement of each such website to find out how they treat and protect your personal information. We offer no warranties or assurances as to the policies of other websites and users visit and access these other websites at their own risk.

Advertising
Designated service providers assist PEI with advertisement display functions and related analytics for our sites. PEI may share your personal and other information with our affiliates (including affiliated websites under PEI’s common ownership or control) and with designated service providers. PEI may share with other third parties information about our site users, such as your use of this site or other websites, and the services provided on this site or other websites, but only on an anonymous and aggregate basis. Consistent with the choice you make when providing personal information, PEI may also share your personal information with a sponsor or other third party (“third-party provider”) that provides you with special offers and/or promotions that may be of interest to you.

If you make use of certain features of this site (e.g. sharing news stories of interest), please note that any information you or others voluntarily disclose through use of these features, becomes available to the public and/or other users whom you have designated. If you choose to provide access to designated individuals, please be aware that any information you post will be visible to such individuals for their use. PEI is not responsible for the information that you or others choose to disclose publicly on this site, and neither PEI’s nor others’ use of such information is subject to this privacy policy.

Security
Any data you provide to PEI is kept on secure servers. PEI uses reasonable administrative, technical, personnel and physical measures to safeguard such data against loss, theft, unauthorized use, disclosure or modification and to ensure the integrity of that data. To help us protect your privacy, you should maintain the secrecy of the logon ID you may have set up in connection with your access of the site. If in our reasonable opinion we consider that your ID has in any way been compromised and its use is contravening our terms & conditions we have the right to terminate access to the site at once and if appropriate to cancel without refund any subscription related to it.

Your Rights
You have the right to ask us for a copy of your personal data; to correct, delete or restrict (stop any active) processing of your personal data; and to obtain the personal data you provide to us for a contract or with your consent in a structured, machine readable format, and to ask us to share (port) this data to another controller.

Wherever we rely on your consent, you will always be able to withdraw that consent, although we may have other legal grounds for processing your data for other purposes, such as those set out in this privacy notice. In some cases, we are able to send you direct marketing without your consent, where we rely on our legitimate interests.  You have an absolute right to opt-out of direct marketing, or profiling we carry out for direct marketing, at any time. You can do this by following the instructions in the communication where this is an electronic message, by logging in to your user account and changing the settings or by contacting us using the details set out below.

In addition, you can object to the processing of your personal data in some circumstances (in particular, where we don’t have to process the data to meet a contractual or other legal requirement, or where we are using the data for direct marketing).

These rights may be limited, for example if fulfilling your request would reveal personal data about another person, or if you ask us to delete information which we are required by law to keep or have compelling legitimate interests in keeping.

To exercise any of these rights or for other questions regarding this privacy notice, you can get in touch with us by email at info@peimedia.com or in writing to:

Head of Customer Services
PEI Media Group Ltd
100 Wood Street
London EC2V 7AN
United Kingdom

If you have unresolved concerns, you have the right to complain to an EU data protection authority where you live, work or where you believe a breach may have occurred.

Retention of Data
Where we process registration data, we do this for [as long as you are an active user of our sites for more than 2 years].

Where we process personal data for marketing purposes or with your consent, we process the data [until you ask us to stop and for a short period after this (to allow us to implement your requests)]. We also keep a record of the fact that you have asked us not to send you direct marketing or to process your data [indefinitely] so that we can respect your request in future.

Where we process personal data for site security purposes, we retain it for [as long as you are an active user of our sites for more than 2 years].

Where we process personal data for online activity for analysis, we retain it for [as long as you are an active user of our sites for more than 2 years].

Where we process personal data in connection with performing a contract, we keep the data for 6 years from your last interaction with us.

Changes to this notice
From time to time PEI may make changes to this privacy notice statement to reflect any changes to our privacy practices in accordance with changes to legislation, best practice or site enhancements. PEI reserves the right to change this privacy notice at any time by posting revisions on this Web page. Such changes will be effective upon posting.

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